Using Permission Sets in Salesforce and Creating an Organization-Wide Profile Governance Policy

Here we can see, “Using Permission Sets in Salesforce and Creating an Organization-Wide Profile Governance Policy”

Users are given profiles in Salesforce, which decide what permissions they have on specific objects and fields and what page layouts they see.

Suppose you satisfy ad-hoc requests from business users who only want one more permission here or another permission there. In that case, you may end up with a big inventory of profiles that are only slightly different from one another over time. Worse, if the variations between comparable profiles are minor and undocumented, you’ll waste time attempting to decipher the nuances, give up, and potentially build a new profile. You’ll have to do more work in the future because you’ll have to update an increasing number of profiles.


Permission sets are collections of permissions that can be provided to certain users without needing a new profile. So, instead of building a complex second profile for a few sales-ops users within the sales organization who need special authorization to manage territories, you may construct permission set for them and assign it to just those few users.

A profile governance strategy can help a corporation with many system administrators maintain consistency. It explains how permissions will be adjusted at the granular level. If the granularity is applied to a business unit and area, and someone requests that only relates to their business unit, region, and vertical speciality, a permission set may be a preferable option.


I hope this information was helpful to you. If you have any questions or comments, please use the form below.

User Questions:

  1. Is it possible to assign a profile to a permission set?
  • Any user, regardless of their profile, can be assigned permission sets.

2. In Salesforce, how do I use permission sets?

  • Enter Users in the Quick Find box in Setup, then pick Users.
  • Choose a user.
  • Click Edit Assignments in the Permission Set Assignments linked list.
  • Select a permission set from Available Permission Sets and click Add to assign it.
  • Save the file.

3. What is the link between Salesforce permission sets and profiles?

The distinction between permission sets and profiles is that each user will have only one profile. Still, a user will have numerous permission sets and a zero permission set when utilizing Permission Sets. There is a Profile system administrator, and two users will have the same profile, user1 and user2.


4. Which Salesforce permissions can we assign using permission sets?

Users can only have one profile. However, they can have several permission sets depending on the Salesforce edition. Regardless of their profiles, you can provide permission sets to distinct categories of users. Create permission sets to give users access to logical groups of individuals based on their principal job function.

5. Is it possible to apply permission sets to users or profiles?

Permission Sets are far more flexible and atomistic than Profiles because they can be assigned to many users. On the other hand, Permission Sets are not a universal replacement for Profiles. Page Layout assignments, Application visibility, Record Type visibility, and Login Hours are not included.

Leave a Comment